What if your company grows and you suddenly have to deal with an additional amount of data and new mailboxes? You need an archive that has the ability to be enlarged to support the changes in your system. This increased volume of data can slow down the whole system unless you provide additional storage space that will allow a pain-free and economic expansion. Although you can’t predict everything, you can rely on the tools that do that for you. In this infographic, we look at what you should consider when choosing an email archiving tool in order to avoid any traps that might lie along the way.
When a company decides to purchase an email archiving tool, there are many important aspects and features that need to be taken into consideration.
For instance, what if your company grows and you suddenly have to deal with an additional amount of data and new mailboxes? In that case, you would need an archive that can be enlarged to support the changes in your system.
This increased volume of data can slow down the whole system unless you provide additional storage space that will allow a pain-free and economic expansion.
Although you can’t predict everything, you can rely on the tools that do that for you. Let’s take a look at what you should consider before choosing a particular archiving tool in order to avoid any traps that might lie along the way.
HOW TO CHOOSE AN EMAIL ARCHIVING TOOL THAT WILL SUPPORT YOUR STORAGE SPACE NEEDS
There are email archiving tools and there are really cool email archiving tools.
The latter are those that have features which have you covered when something unpredictable happens, e.g. when you suddenly need more storage space.
Archiving appliances with server grade hardware can provide you with the needed safety bag. They make your archive scalable, so when there’s a growing amount of data on the horizon, your archive can be expanded to accommodate the growth.
5 BENEFITS OF EMAIL ARCHIVING TOOLS WITH SERVER GRADE HARDWARE
1. SUPERIOR FEATURES
Deduplication, single-instance storage and compression are handy features that make sure that everything that gets archived takes as little storage space as possible. They’re vital for the overall storage space optimization, as they make sure that all the irrelevant data is deleted from the system and the relevant data is safely kept and categorized for a smooth eDiscovery processes.
2. HELPFUL SUPPORT
The difference between archiving tools also comes in the form of tech support. A great email archiving provider can help you analyze your system, the typical and expected data flow, and calculate the optimal storage needs for your organization with respect to potential business growth.
Scalability ensures that you can quickly adapt when your organization needs change, without any inconvenient workflow disruption. Tools with server grade hardware give you an option to easily add expansion units to your primary archiving unit and treat yourself with additional storage space. These units are simply added to your existing system in case of an increased volume of data that needs to be processed.
4. DATA SAFETY
There’s no way to put this mildly ‒ on-premise solutions are far safer than the cloud ones. With on-premise archivers, you know where your data is physically and you can control who has access to it.
5. COST OPTIMIZATION
Once you optimize data flow and eDiscovery, your system will achieve a higher level of efficiency, which entails lower expenses for server breakdowns and technical maintenance. With a scalable system, you don’t need to purchase another tool in the moments of business expansion, but only add the economical expansion units to your existing system.
By choosing an expandable email archiving tool, you avoid risks of running out of valuable storage space in moments that are crucial for your business.
Jatheon’s cCore archiving appliances are scalable and expandable, enabling users to meet their storage needs in times of rapid increase in the volume of digital communication. To learn more, contact Jatheon or schedule a personal demo today.