People leave and lose jobs. But what are you supposed to do with their company email account, and what does that have to do with email compliance? The best way to manage this transition smoothly is to create a terminated employee email policy. Some of the information from their email accounts will need to be […]
5 Best Microsoft Exchange Alternatives
Exchange, Microsoft’s email server solution, has become one of the most widely used servers across the modern digital landscape. This is no surprise, as Microsoft’s on-premise email server offers a secure, sturdy, and reliable solution known for its flexibility, user-friendliness, versatility, and customizability. However, despite all these qualities, this solution has disadvantages, which is why […]
Archive vs. Delete Emails: What’s the Difference and Which Is Better?
The “archive vs. delete emails” is something many organizations face, particularly those unfamiliar with stringent laws requiring the preservation of business records. If you’ve never archived emails before and don’t know if you need to archive them or if you can simply delete them, this article is a great starting point. To help you familiarize […]
Microsoft Exchange vs. Outlook Differences: Which One to Choose?
While Microsoft Exchange and Outlook might seem interchangeable at first glance, these two cornerstones of Microsoft’s email ecosystem serve distinct purposes. It’s understandable why many find them confusing — both handle email, calendars, and contacts — but their differences become clear upon closer examination. Let’s examine the key distinctions between these services and uncover why […]
How to Deal with Social Media Defamation: Examples and Steps to Take
Thanks to the rise of social media, it’s easier than ever for everyone, including high-profile individuals, brands, and corporations, to get their message out across the world. However, there is another much darker side of social media platforms — the one characterized by trolling, cyberbullying, libel, and defamation on social media. In this article, you […]
Effective Email Retention Policy Best Practices for Staying Compliant
Despite the increasing prominence of other communication methods, email still plays a central role in modern business. It’s used to share information, discuss decisions, send business documents, and communicate changes. This brings us to the issue of email retention — emails are important documents that need to be retained just like any other business record. […]
Email Archive Migration: Challenges, Best Practices and Solutions
Organizations have been archiving email for two decades, which means that 90% of companies already have some kind of email archiving system in place. But what happens when a company decides to change the archiving provider or upgrade to a new solution? How can you future-proof (and continue using) your existing archived data? In this […]
How to Plan Your Office365 Migration: Checklist
If you’re ready to commit to Microsoft 365 (previously Office 365) as your primary work environment, you must optimize the process to get the most out of it. Here are the three key steps to ensure a successful Microsoft 365 migration. Update your Office tools. Older versions of Office apps lack the functionalities and responsiveness […]
Social Media Unstructured Data and How to Utilize It
Enterprise communication has undergone a seismic shift. The rise of internal social networks (ESNs) has transformed how employees connect and collaborate, while a staggering 97% of Fortune 500 companies leverage external social media platforms like Facebook, Twitter, YouTube, and even TikTok to connect with customers, build communities, and drive growth. But here’s the challenge: Just […]
Data Retention Requirements in the United Kingdom
When discussing the concept of data retention policy in the UK, we should first outline that data retention is part of a broader practice of records management, which entails the supervision and administrative management of hard-copy and electronic records. Proper records management is considered a best practice for any organization, while it’s mandatory in highly […]
