Texting is one of the most commonly used forms of communication in the workplace. In regulated industries, using text messages for official business can be problematic, especially in the financial industry where the SEC and FINRA govern how firms archive text messages. Fines and penalties can be huge. In this article, we’ll look at some […]
SOC 2 Compliance Checklist and Best Practices To Follow
At work and in our private lives, we use SaaS products and apps that use our data. Think Google Workspace, LinkedIn, Zoom, Slack, Salesforce, HubSpot, Netflix, and Instagram, to name just the biggest ones. To guard themselves against data breaches (and massive fines that follow breaches) and reputation damage, SaaS companies need to meet SOC […]
A Comprehensive Guide to Data Encryption
As businesses increasingly rely on technology to facilitate day-to-day operations, strict security controls are necessary to shield sensitive or confidential data from unauthorized access. Unauthorized access to data can compromise customer privacy and expose companies to significant financial risk. To combat this, encrypting different types of data is crucial. In this article, we’ll look at: […]
How to Meet FINRA Compliance and Retain Records in Line With SEC 17a-4
The financial sector is overseen by two key regulatory bodies that determine how you manage your business records — FINRA and the SEC. Due to the complexity and rigor of these regulations, it’s challenging to comply, and many financial firms still face hefty fines. However, there are strategies and solutions you can implement to get […]
Data Loss Prevention Policy In-Depth Guide and Best Practices
Data is the driving factor behind almost all modern businesses, which makes it an invaluable resource to keep safe and operational. The costs of business downtime due to data loss can easily exceed $300,000 for a single hour of downtime. To circumvent this, businesses have recognized the need for data loss prevention policies and systems […]
Guide to Microsoft Office365 Archiving
Migration to an office suite is an inevitable step for many companies, whether the move is from the outdated, internally built office suite software or an early development stage where startups need to set the internal operations on firm grounds. Microsoft Office365 (O365) suite is an obvious choice for many, as it includes essential applications […]
SOX Compliance Requirements and Archiving
SOX (Sarbanes Oxley Act) is important because it changed how publicly traded companies stored and used their data. It’s a complex act with many intricacies that you need to understand before implementing the right changes to your business to avoid breaking the law. In this article we’re going over: What Sarbanes-Oxley is. The 11 pillars […]
HIPAA Compliance Email Archiving: What You Need to Know
In hospitals, clinics, and health insurance companies, email is the most used communication channel containing confidential and sensitive patient information. All of this information is governed by HIPAA compliance, and violations are costly — the total HIPAA fines amounted to $13,554,900 in 2020, $5,980,000 in 2021, and $2,170,140 in 2022. No healthcare provider wants to […]
GLBA Compliance Checklist for Financial Services
If you’re a financial services firm, you’re affected by various legislation, including federal laws such as The Gramm-Leach-Bliley Act (GLBA). In this article, we cover: Our comprehensive GLBA compliance checklist. What GLBA is and how it affects you. How to comply with GLBA with email archiving. Let’s get started. GLBA Compliance Checklist Complying with GLBA […]