Key takeaways: FOIA is designed to promote transparency and hold government agencies accountable. The state-level open records laws and FOIA response times vary from state to state. Most states specify a response timeframe, but 16 states require agencies to respond “promptly” or don’t define a deadline. FOIA Deadlines by State These are the FOIA time […]
Downsides of Email Stubbing – 5 Pitfalls to Avoid in Email Archiving
Email stubbing sounds like a smart trade-off: move data out of your mailbox, keep a pointer in its place, and free up server space without disrupting the user experience. Clean, simple, efficient. The problem is that it rarely works out that way. Despite being widely adopted in the early days of email archiving, stubbing has […]
6-Step HIPAA Audit Checklist for Healthcare Organizations
Failing a HIPAA audit carries heavy financial risks and, more importantly, damages the trust that patients and partners place in the entire healthcare system. In this article, we’re preparing your organization by going over: What a HIPAA audit is The best HIPAA audit checklist for complete compliance Common HIPAA violations How email archiving supports HIPAA […]
Everything You Need to Know to Ensure FIPPA Compliance
If you work for a Canadian provincial or territorial public institution, you’ve likely come across the Freedom of Information and Protection of Privacy Act (FIPPA) and its implications for compliance. But what exactly does FIPPA involve, and how can your organization meet its obligations? In this article, you’ll learn: What FIPPA is and how it […]
How to Create an Effective Government Social Media Strategy
Social media is no longer optional for government agencies — many have a massive and engaged following. Whether you’re a school district, public health department, or municipal government office, maintaining a responsible and informative social media presence is an essential part of public communication. But being present on social media comes with real risk. Every […]
Six Best Social Media Platforms for Government Agencies
The public sector is in the middle of a major shift as more and more leaders recognize that social media and government communication go hand in hand. And for good reason. When used strategically, social media can help governments to connect with the public, provide updates on policies and initiatives, and share information and urgent […]
Cloud Archiving Solution vs. On-Premise Archive Storage
Data archiving is essential for organizations to meet compliance standards, optimize storage, and streamline access to historical records. But businesses often face a dilemma — should they invest in on-premises archiving or opt for a cloud solution? This article breaks down the differences, financing models, benefits, and trends to help you make an informed decision. […]
Data Retention Policy Explained: A Comprehensive Overview
Data is one of the most precious resources in the world today. Some even consider it more valuable than oil. It’s so valuable that almost all data being generated and exchanged is being stored by businesses for various purposes. But, there are certain laws governing what your organization can do with data, and even more […]
Microsoft Exchange Archiving vs. Third-Party Tools
Despite advancements in communication tools, email remains the most widely used business communication channel across industries. Microsoft Exchange continues to dominate the enterprise email space, with many organizations relying on its built-in Exchange archive functionality to manage email retention. However, while Exchange archive features offer basic storage and retention, they aren’t designed with regulatory compliance, […]
Email Archive Migration: Challenges, Best Practices and Solutions
Most organizations, particularly in regulated industries, have implemented some form of email archiving over the past 20 years. But what happens when a company decides to change the archiving provider or upgrade to a new solution? How can you future-proof (and continue using) your existing archived data? This is where legacy system migration becomes critical […]
