Do you know that email is the main method of communication within and among businesses today? It now takes up a huge part of employee time when compared to other tasks. In fact, research indicates that most employees spend a quarter of their working day using email.
In another alarming statistic, as much as 75% of a company’s intellectual property can be contained in an email. This is why regulators require organizations to implement email archiving solutions. An archive is a secure place where you can store email in a tamper-proof way, maintain compliance and ensure eDiscovery capability.The archive is a secure place to store email and preserve eDiscovery and compliance capability. Click To Tweet
Here are the top 4 reasons to archive your emails:
Regulatory compliance is one of the key factors driving the push towards email archiving solutions. Regulations require that organizations comply with SOX (Sarbanes-Oxley Act), HIPAA (Health Insurance Portability & Accountability Act), and FDA (Food and Drug Administration), to name just a few. To comply with numerous regulations, organizations must possess a searchable email archive.
When lawsuits come up, email archives are lifesavers. Without the proper technology in place, the costs can mount up. There’s no end to how far back a company may have to search its archives (though industry best practices do provide guidelines). Without an email archiving solution in place, the costs of restoring email from tapes can be exorbitant, especially in cases of high legal pressure.
Search Email Data
Backing up email onto tapes or hard drives means losing the ability to search data quickly and accurately. Searchability is vital to compliance, and it can come at a cost without an email archiving solution. A dedicated email archive is necessary in order to achieve true eDiscovery readiness.
Effective Data Storage
Email archives on local machines are inefficient. By storing email and other digital communication in a central repository, the risk of data loss due to error is considerably reduced. A central email archive also lowers the risk of loss or theft that is often associated with local machines.