Since January 1st, 2012, Ontario is under rules of transparency and oversight when it includes all public and private hospitals under the Freedom of Information and Protection of Privacy Act or “FIPPA”.
FIPPA applies to all data records that are held or are under control of hospitals. It applies retrospectively back to January 2007. Under FIPPA, members of the general public have the right of access to hospital administration, financial and other records, except of course if they are under an exemption from FIPPA, for example in the case of patients personal health information.
“In FIPPA, the right of access to records is about every person, not just records about the person himself“
In FIPPA, the right of access to records is about every person, not just records about the person himself. So this new legislation allows anyone to access any record that is held or controlled by an institution on any issue and is subject to the exclusions and exceptions set out in the act. Data records can be anything- including communications about procurement, employees, finances and budgets. Of course, a lot of these communications take place through email.
What does FIPPA mean for email?
Under FIPPA, email has to be archived using an email archiving appliance in order to be compliant. Email archiving is the most effective way to ensure that compliance is taken care of, as an automated appliance takes all the human error and handling out of the equation. Email is archived securely on the appliance and cannot be mishandled. In addition, eDiscovery ensures that records can be found when requested, without the need for search teams and delays.
“Email archiving is the most effective way to ensure that compliance is taken care of”
How to be FIPPA compliant?
To find out more about email archiving: