Should you delete or archive email?

December 08, 2016 by Jatheon

If you ask someone why they delete emails, they will most likely tell you that they delete emails because they want to keep their email organized and reduce clutter. While this is a valid reason for deleting emails; it is not the real reason why we delete them.

Why would we even delete email?

The original reason that we were given the option to delete emails is simple. We did not have enough space to keep them. If you wanted to be able to receive new emails, you had to make space for them by deleting your old emails or your mailbox would be full.

Guess what? It’s 2016. Having enough space to hold all of our emails is no longer an issue. Gmail alone allows its users over 15GBs of space before their email is full. That is enough room for four, full length, 1080P movies. If you plan on using your email account as a storage space for movies, then you may run into space issues. If you use your email like most of us do, to store text-based messages along with some small attachments, you will have to work very hard to fill your email account.

Up until recently, however, we were still faced the problem of organizing our email. In order to move things out of our inbox we needed to delete them. Email continued to evolve and the idea of folders was introduced. This feature allowed us to save important emails in specific locations for use later.

But what about all those emails that don’t fall into a specific category?

Until recently, those were the emails that we felt pressured to delete. This is where the concept of email archiving comes into play. Now, even emails that we might not need to use again can be archived. You may think that you’ll never need to view a particular email again but, if 6 months later you decide that you do need to view that email, you have the ability to do so. If you really don’t ever need to view it again then you don’t have to, but the option is still there.

The option of deleting emails will ever completely disappear. It is still nice to delete spam messages when they come in and some people like to delete messages that contain sensitive information.

We all know that it is very annoying to go searching for an email and then come to the realization that you deleted it a year ago. That being said, next time you’re about to delete an email, think twice and ponder the idea of archiving it instead. It will surely make your life a lot easier in certain situations.

With email archiving from Jatheon, your emails are automatically stored and organized so that you do not have to worry about them, unless you need to retrieve them in the future, which is a process made simple and quick by Jatheon.

To find out more about email archiving and email archiving compliance regulations,

Download our free whitepaper “Simple Steps to Compliance”

Schedule Your Personal Demo

Look inside Jatheon’s solution to see how to better manage your corporate email and messaging data. Leave us your contact details and we’ll get in touch and show you around.

Join over five thousand happy businesses using Jatheon.