Email is important. It’s not just a quick way to contact a friend or a way to stay in touch with family who lives on the other side of the country. Email has become a vital part of daily communication in most businesses. So much so, those whole industries have been built around email storage management.
So what makes email so important? What is it about an email that creates a need for email storage management? Let’s look at some key email functions for businesses and the reasons email storage needs to be managed.
Discussing Business Decisions
Anyone who has ever conducted an email conversation with more than one person knows how quickly the volume of email messages in any given conversation can multiply. With so many emails, saved in different folders by different users, there is plenty of potential for chaos. Central email storage management and backup would bring some order to this. Meaning that important emails can be found easily, without having to trawl through stacks of messages.
Email is the most popular method for document sharing within the business. When you’ve created a valuable business document, it’s natural to seek feedback from colleagues. Email allows you to do this quickly and easily.
There is an unfortunate downside, though, clogged email servers. Hosting huge volumes of documents can be a real strain on mail servers. Good email storage management is required in order to avoid overloading your systems.
Emails can be Official Documents
These days, a lot of business decisions are confirmed via email. Which means emails become more than just communication, they become documents in their own right. Effective email storage management is vital in ensuring these documents are held securely.
When you use email as a document, you should be able to access that document again if required by a regulator or for eDiscovery. Email storage management and email archiving solutions offer this opportunity.
These are just the main functions email performs in modern business. There are many other ways people use email and instant messaging services. And any business communication could become vital for business, legal or regulatory purposes. The more ways your business uses email, the more it needs effective email storage management.
If you would like to learn more about the importance of email and it’s management,