Many businesses opt for Microsoft Outlook as their email client of choice due to its enterprise-grade security, rich feature set, and Office integrations that allow for extra flexibility. As a result, it’s the second most popular email client, with 400 million users. Despite its popularity, Outlook’s pricing can be excessive, and its feature set may […]
Best Cloud Compliance Tools for 2025: Features, Benefits, and How to Choose
As regulated industries migrate to cloud services, it’s become essential for cloud-based data operations to comply with industry regulations. Cloud compliance tools automate the complex process of monitoring, reporting, and maintaining regulatory adherence across sectors. These specialized solutions help organizations reduce compliance risks, avoid costly penalties, and gain better visibility into their data environments. This […]
File Archiving Basics: Compliance, Security, and Long-Term Data Management
Every organization generates massive amounts of data, but not all of it needs to stay in active storage. File archiving helps businesses securely store old but important files while keeping them accessible for compliance, legal, and operational needs. What we’ll cover in this article: What is file archiving Five key benefits of archiving files What […]
Google Drive Archive: Tips for Compliance and Ediscovery
Google Drive is a widely used cloud storage platform, but organizations in regulated industries often need a long-term archiving solution. Compliance requirements, legal obligations, and internal governance policies dictate that certain files must be preserved, even if users delete or modify them over time. This guide covers: The importance of archiving Google Drive The challenges […]
Optical Character Recognition (OCR): Impact on Compliance & Ediscovery
Digital transformation has changed the way businesses manage and store information, but one challenge remains — dealing with scanned documents, images, and non-text-based files. Traditional archiving solutions index and search through text-based content, but they often fail to recognize and extract text from image-based files, leaving important information hidden. This is where optical character recognition […]
7 Features to Look for in a Cloud Archiving Solution
As organizations evaluate cloud archiving platforms, selecting the right solution requires a thorough understanding of key capabilities that impact compliance, cost-efficiency, and operational effectiveness. In this article, we’ll discuss: Essential cloud archiving software features Why they’re so important How they can help your organization streamline data management. If you’re here just for a quick checklist […]
What Is Metadata? Types of Metadata and Its Role in Compliance and Investigations
Metadata is data about data. It gives information about a file, document, or piece of content, like its author, date and time created, or file size. If you’re only here for a quick list of types of metadata, here it is: If you want to explore this topic in more detail, here’s what you’ll find […]
Can You Archive iMessages? How iMessage Compliance Recording Works
iMessages are quickly becoming a legitimate tool for business communication. These messages sent over Apple’s proprietary platform often contain important personal, business, and legally sensitive information. As organizations increasingly rely on digital communication channels, the need to archive iMessages for compliance, litigation, or simply record-keeping has grown significantly. But can you archive iMessages effectively, and […]
10 Common FERPA Violation Examples and How to Avoid Them
The Family Educational Rights and Privacy Act (FERPA) protects the privacy of student education records in the United States. Educational institutions, especially those receiving federal funding, are required to comply with FERPA. Unintentional violations can still occur, often due to misunderstandings or lapses in implementing appropriate safeguards. In this article, we’ll explore: The basics of […]
Compliance Automation: How It Works and How to Implement It
Compliance automation has become a gamechanging solution for organizations aiming to meet regulatory requirements efficiently. As compliance regulations grow more complex and frequent across regulated industries, manual processes often fall short. This is where automation comes in. This article explores: What compliance automation is How it works Key benefits of this practice Common use cases […]
