Looking for a Gaggle
email archiving alternative?
Zero implementation fees. Free migration from your current archiving system. Better user experience and faster search.
- FREE archiving of student and inactive mailboxes
- FREE implementation and onboarding
- FREE migration of legacy email
- FREE training for your employees
Jatheon is compatible with all email platforms
Why switch from Gaggle email archiving to Jatheon?
While Gaggle specializes in student email monitoring and safety management, Jatheon’s expertise lies in large-scale K-12 email and social media archiving, search and discovery for FERPA compliance and improved FOIA, FRCP and litigation response.
We explored features essential in data archiving and created a comparison table giving a short summary of the two solutions:
| Features | Jatheon Cloud | Gaggle |
|---|---|---|
| User interface* | ***** Regularly updated |
***** Slightly outdated |
| Search* | Simple and Advanced Search (Boolean, wildcard, proximity, fuzzy operators) |
Basic and Advanced Search (Boolean, wildcard, proximity, fuzzy operators) |
| Search speed | ***** | ***** |
| Email export | Export to multiple formats regardless of message size and number of items in the export. | Direct download for fewer than 100 messages and smaller than 25MB. Export manager for larger exports. |
| Export formats | PST, EML, PDF | PST, EML, PDF |
| Email import | Free import of historical email into the Jatheon Cloud archive | N/A |
| Security and data protection* | AWS-guaranteed security features, 2FA, encryption | N/A |
| Social media, mobile and instant message archiving | Yes Archive and search email, Facebook, Twitter, Instagram, LinkedIn and WhatsApp in a single repository |
No |
| Ediscovery* | Full ediscovery feature set – apply legal holds, group items into cases, view complete audit trail with time-stamps and export data for review. | Litigation hold and time-stamped access logs for reads and downloads. |
| Customizable retention policies* | Yes Account Administrators can create an unlimited number of retention policies. |
Yes Gaggle Technical Support creates retention policies for districts and schools |
| Customizable user roles* | Yes Three default roles and an unlimited number of custom roles with 60+ unique permissions. |
No Gaggle’s email archiving platform features fixed user roles only. |
| Encryption | Yes | No |
| Outlook Plugin | Yes | N/A |
| LDAP/AD integration | Yes | N/A |
| Technical Support* | ***** 24/7 tech support by chat, phone and email, with a dedicated agent working with your district. |
***** Gaggle’s tech support is available by chat, phone (6:00am – 10pm CST) and email (any time) |
*explained in detail in the section below
Upgrade your email archiving solution today!
Critical features you’re missing with Gaggle email archiving
| 1. Cost-Effectiveness | 2. User interface |
| We understand the budget limitations in the education sector, so we provide implementation, onboarding and migration of all of your email completely free of charge. With our simple pricing plan based on active mailboxes, you’ll simplify the management of email archiving and get everything you need from a cloud archive without the upfront expenses. | Jatheon Cloud has a modern, intuitive and easy-to-navigate user interface that district administrators, compliance officers and end users can use comfortably. In addition to that, the software contains a complete feature set that K-12 schools and colleges need in order to control and streamline their compliance, ediscovery and data management processes. |
| 3. Best Advanced Search in the industry | 4. AWS-guaranteed data availability and protection features |
| Would you like to see improvement and better speed while searching and navigating the interface? Do you wish you could search all communications data from a single interface? Jatheon’s easy-to-use advanced search lets you create and execute complex searches by filtering emails matching 20+ criteria, keywords and phrases. Based on the latest search technology, and relying on Boolean, wildcard, proximity and fuzzy operators, our search allows you to search through large email, social media and chat app databases and pinpoint exact records in a matter of seconds. |
Educational institutions handle a lot of sensitive information, so Jatheon made security and data privacy the highest priority. Running on AWS infrastructure, Jatheon Cloud stores districts’ data in accordance with relevant compliance and privacy standards (FERPA, FOIA, FRCP, HIPAA) while ensuring data availability and 99.999999999% durability. Security features like data encryption, two-factor authentication and AWS certifications will guarantee that your district’s data is protected while readily available for search and management. |
| 5. Complete ediscovery feature set | 6. Social media and WhatsApp archiving |
| Unlike Gaggle, Jatheon’s data archiving platform for school districts can be used to support you throughout the ediscovery process with features such as the Audit Trail, Legal Hold and Cases. Especially relevant in legal investigations, detecting employee misconduct and during audits, the audit trail allows school administrators, superintendents and compliance officers to monitor user activities, gain insight and prevent data manipulation and tampering. Legal hold will freeze data to prevent the scheduled deletion of messages and keep relevant emails on the platform until the case is complete. Your legal team will be able to group ediscovery searches, audit logs and keyword lists into cases for easier organization and ediscovery management before exporting the relevant data into the most convenient format for review. |
While email remains the primary channel for official communication among staff, the school board and the students, new communication channels are also considered business records and are admissible in court. That’s why we integrated social media (Facebook, Twitter, Instagram and LinkedIn) and instant message (WhatsApp) archiving capabilities to enable search and management alongside email or in any combination your district finds desirable. Jatheon can capture all message types (text, multimedia, files, deleted messages) together with complete metadata in near-real time. |
| 7. Customizable user roles and retention policies | 8. 24/7 technical support and monitoring |
| End users have access to their own mailboxes and personal data, while administrators can assign roles to users and manage their level of access to the archive using 60+ unique permissions. Superintendents, IT staff or compliance managers can create an unlimited number of highly-customizable email and social media retention policies to meet compliance standards in the education industry. You’ll also be able to define and automate permanent data deletion to limit liability for the district once the retention windows expire. | Jatheon offers continual monitoring that allows a rapid, proactive response and intervention for any issues. Apart from a comprehensive knowledge base and detailed technical documentation, Jatheon has a fully dedicated tech support team that continuously gets 100% customer satisfaction rating. We’re talking real, human tech support, where every engineer can help. We value human relationships, which is why you’ll get a personal tech support engineer to work with you throughout the journey – from implementation and onboarding to helping you on a day-to-day basis. |
| 9. Tags | 10. Email platform compatibility |
| Tagging is an innovative approach to grouping electronic records to control retention policies and litigation holds. End users also have access to personal tags, which allow them to organize and label messages in a meaningful way. This makes it easy to find information, bring order to team projects, enhance collaboration and improve archive management. | Unlike Gaggle, Jatheon Cloud can archive email from all major email systems including Gmail, Exchange, Office365, GroupWise, Lotus Notes and others. Single sign-on allows users to speed up the login process and log in using their Google or Microsoft credentials. You’ll also be able to archive social media and WhatsApp chats alongside email and search all your communications from a single interface. |
Contact us with your questions and unique needs and start archiving smarter!
Jatheon vs. Gaggle
Overview of Major Features
FEATURE
Simple Search
Jatheon’s Simple Search lets you search through parts of emails using search criteria like the sender, recipient(s), subject, body, or attachment. This simple, yet powerful search functionality was designed for quick, everyday searches and was made to save time to end users who are looking for old, misplaced or deleted email.
FEATURE
Advanced Search
Jatheon’s Advanced Search allows administrators, legal teams and district managers to search through millions of emails and end up with a manageable number of results to review. Superior system logic based on search blocks and containers lets you construct complex searches and filter results easily. You’ll also be able to save periodical or complex searches and re-run them in a single click.
FEATURE
Search Results
After conducting a search, the user will be presented with search results, where they can select a message and see its content in the preview pane on the right. The specified keyword will be highlighted, and there are various message options including export, forward, restore, reply etc.
FEATURE
Data Export
After conducting a search and getting search results, users can select which items they want to export. Users can export to .pst, .eml and .pdf file formats. When the export is ready, the user receives an email with the download link.
FEATURE
Retention Policies
Records retention is controlled through retention tags, which you can create and apply to emails and social media records after conducting a search. This is a highly customizable option, with an unlimited number of policies you can create based on your unique needs – by school, department, personnel seniority level etc.
FEATURE
Audit Trail
Every action in the Jatheon Cloud software gets recorded and is available as a time-stamped audit log with details about the person performing the action and the action itself. This helps archive managers to monitor user activity on the platform, check if anyone attempted to overstep their authority, and gain insight about the most common actions while using the archiving system.
More things you’ll love about Jatheon
- Secure, AWS-based cloud archiving platform
- Social media, mobile and WhatsApp archiving
- FERPA, FOIA, Sunshine Laws, FRCP compliance
- Outlook Plugin
- Deduplication of messages and attachments
- Rated 5 out of 5 on independent review platforms like Gartner
- Seamless LDAP integration
- Single Sign-On – log in with Google or Microsoft
- Personal tech support engineer available 24/7
- 6+ billion archived messages
- Mobile app to access and search your archive on the go
- Included in the Radicati Information Archiving Market Quadrant 2016-2021
Customers who have happily switched to Jatheon
Jatheon is one of the best kept secrets in the email archiving world. Their advanced search is incredible. It’s easy to create a complex search using many email parameters. I can create searches and download results in minutes.
Jay A, Director of IT
Simple, easy to use, no hassle. Great support. Price is good. Hopefully in the future we will subscribe to the additional features that are available. Been using it for years.
Brian Parker, Southwestern Oregon Community College
Export is extremely easy and efficient compared to other solutions I’ve worked with. The export task gets everything done in no time. It’s also very competitively priced.
Shaun Tuttle, Marsico Capital Management LLC
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