Texting is one of the most commonly used forms of communication in the workplace. In regulated industries, using text messages for official business can be problematic, especially in the financial industry where the SEC and FINRA govern how firms archive text messages. Fines and penalties can be huge. In this article, we’ll look at some […]
Effective Email Retention Policy Best Practices for Staying Compliant
In 2025, email still plays a central role in modern business. It’s used to share information, discuss decisions, send business documents, and communicate changes. This brings us to the issue of email retention — emails are important documents that need to be retained just like any other business record. Organizations use email archiving solutions to […]
Benefits of Cloud Migration: 8 Reasons to Move Your Email Archive to the Cloud (+ Migration Checklist)
Nine out of ten organizations have already implemented email archiving systems, but not all of these tools get the job done. For many businesses, the traditional on-premises email archives that were once reliable and secure are now becoming a liability. As the volume of emails grows exponentially, so do the challenges of accessing, managing, and […]
How to Deal with Social Media Defamation: Examples and Steps to Take
Thanks to the rise of social media, it’s easier than ever for everyone, including high-profile individuals, brands, and corporations, to get their message out across the world. However, there is another much darker side of social media platforms — the one characterized by trolling, cyberbullying, libel, and defamation on social media. In this article, you […]
Email Functions and Email Storage Management
Since its inception in 1971, email has revolutionized business communication and remains crucial for daily operations. The sheer volume of messages exchanged has fueled the growth of industries focused on email storage and management. In their recent Email Statistics 2023-2027 report, The Radicati Group affirmed that “email continues to be an essential part of daily […]
A Comprehensive Guide to Data Encryption
As businesses increasingly rely on technology to facilitate day-to-day operations, strict security controls are necessary to shield sensitive or confidential data from unauthorized access. Unauthorized access to data can compromise customer privacy and expose companies to significant financial risk. To combat this, encrypting different types of data is crucial. In this article, we’ll look at: […]
FERPA Email Communication and Archiving Guide for Education
We live in a world governed by compliance laws and legislations that span all regulated industries, including K-12 education. Understanding these laws is one of the key aspects of keeping your school district compliant and away from potential fines, as well as keeping your students’ information private. The most important law you need to be […]
Data Retention Policy Requirements in the UK: Compliance and Best Practices
In the UK, a data retention policy entails the supervision and administrative management of hard-copy and electronic records. When it comes to electronic records, there are some general data retention requirements. The data should be kept in a secure, reliable, and non-editable format. The rules on what documents need to be retained and for how […]
What Is Data Archiving? Definition, Benefits, and Best Practices
Businesses accumulate data, and despite best efforts, this data can be scattered around devices, networks, PST files, and systems. That’s where effective data management comes into play — you’ll either use your data to further your goals or end up in breach of data retention or privacy laws. And that’s why companies are turning to […]
Archive vs. Delete Emails: What’s the Difference and Which Is Better?
The “archive vs. delete emails” dilemma is something many organizations face, particularly those unfamiliar with stringent laws requiring the preservation of business records. If you’ve never archived emails before and don’t know if you need to archive them or if you can simply delete them, this article is a great starting point. To help you […]
