Govern your communication and comply with regulation
Despite the increasing prominence of other communication methods, email still plays a central role in modern business. It’s used to share information, discuss decisions, send business documents and communicate changes. This brings us to the issue of email retention – emails are important documents which need to be retained just like any other business record. […]
There are very few sectors today that can get away without adhering to email compliance legislation, and education is not one of them. Federal rules and data protection legislation mandate that school districts, universities and most educational agencies archive email and other communications as part of their data compliance duties. This is to cover the […]
As Tom Peters once said, “almost all quality improvement comes through the simplification of design, manufacturing, layout, processing and procedures”. In automated archiving, the essence of automation is to increase efficiency, simplify email management procedures and improve both speed and accuracy. “Set it and forget it” is the golden principle of automation that is also […]
Email archiving is 20 years old, but there are still companies that are reluctant to adopt it. The rationale is often monetary – for small and medium-sized businesses in unregulated industries, an archive often seems like a costly and inessential project. Since email archiving is mandated in regulated industries such as healthcare and pharmaceutical, financial, […]
Organizations in regulated industries are required to adhere to records retention regulations, and school districts are no exception. Educational institutions, just like any other business, rely on digital communication technologies for their day-to-day operation. From the compliance perspective, running a school is like running a business – inadequate management and archiving of electronic records, primarily […]
Introduction With healthcare being a highly-regulated industry, healthcare providers need to preserve all records and communication data, including electronically stored information (ESI) and ensure it is stored safely in a secure and private repository. Your sensitive health information is worth 10 times more to hackers than your credit card on the black market. Reuters, 2014 […]
Introduction: Traditional and New Reasons to Archive Email When we think about email archiving and its benefits, the first advantages that come to mind are observing regulatory compliance and being prepared for electronic discovery. The laws and regulations that govern the management and preservation of email and other digital communication (and come with heavy penalties) […]
We’ll soon mark the 20th anniversary of the Enron scandal, which means that most organizations in regulated industries have been archiving email for almost two decades. Many of them, however, have failed to upgrade their archiving solutions. When asked why, their answers almost exclusively focus on two reasons – the lack of financial resources and […]
Massillon City School District is a public school district serving around 4000 students across 6 schools in the city of Massillon, Ohio. Like all other K-12 districts, MCSD needed an email archiving solution to stay in compliance with state and federal record retention regulations. The challenge Massillon City School District was facing was related to […]
When we think about email archiving and its benefits, the first advantages that come to mind are observing regulatory compliance and being prepared for electronic discovery. Even in 2019, these two are bound to remain the chief drivers for companies to take on email archiving solutions. Due to data protection laws and privacy legislation, organizations […]
