If you’re not sold on the value of email archiving, just take a look at the list of laws and regulations that require archiving in order for businesses to satisfy compliance requirements. The list of regulations governing the healthcare system is especially lengthy and complex. Each of the following laws mandates strict record keeping when it comes to emails:
The FDA Title 21 CFR Part 11, Federal Rules of Civil Procedure, Freedom of Information Act, Gramm-Leach-Bliley Act, HFTA (Hedge Fund Transparency Act), HIPAA, FINRA, Investment Advisors Act, NASD Rule 3110 and NYSE Rule 440, Sarbanes-Oxley, SB 1386, Securities and Exchange Commission Rule 17a-4, SEC Rule 17a-3, and The USA Patriot Act.
The Significance of HIPAA
In the healthcare industry, there is no law with as much punch as HIPAA. Non-compliance with HIPAA can mean lengthy and onerous penalties and procedures such as mandatory audits for organizations. In some cases, it involves lawsuits against anyone who violates HIPAA in a Federal District Court and those lawsuits tend to include statutory damages.
If you fail to comply with HIPAA, you will be made to provide clarification on “wrongful disclosures” because it is a criminal offense to violate the Privacy rule’s authorization requirements. HIPAA also contributes to the significant increase in civil money penalties for non-compliance.The first step to compliance is to get your email record keeping in order. Click To Tweet
HIPAA fines apply to anyone that willfully neglects to comply with HIPAA and range from $10,000 to $50,000 depending on the violation. In extreme cases, the fines can be as high as $1.5 million per violation.
In the healthcare industry, organizations must comply with HIPAA or face severe penalties. The first step is to get your email record keeping in order.
Download our free whitepaper “Email Archiving – Simple Steps to Compliance” for more information on how to keep your organization in line with the current laws and regulations.