Importance of SOX and Email Compliance

February 27, 2017 by Jatheon

It’s time to take a closer look at it Sarbanes-Oxley Act or SOX. SOX, as it is called, was enacted after the many corporate accounting scandals such as Enron and TYCO as a means to regulate entire industries and their electronic communications. It is composed of 11 titles. Most of them deal specifically with financial regulation. However, since so much of our business communications take place electronically (some estimate up to 90 percent of business transacts through email), email is a chief concern as it is included in legal discovery. The good news is that SOX does not apply to privately-held companies. However, depending on the industry you are part of, there are most likely regulations requiring compliance. Email archiving is an essential part of business and compliance.

Government Agencies Are Accountable As Well

To understand the breadth of the laws behind compliance, it is also worth noting that government agencies are required to meet compliance standards too. These must comply with the regulations set by the Freedom of Information Act (FOIA), the Patriot Act, National Archive Records Administration (NARA) and other legislative entities.

The first decade of our new century is sometimes referred to as “the terrible 2’s,” and with all the scandal that has rocked the corporate and financial worlds, it’s no wonder. Compliance regulations were put in place as a reaction to the rampant law breaking that we have seen. The results, of said law breaking, have been disastrous and have had worldwide economic consequences.

Email archiving and compliance are part of a business’ responsibility now. `The terrible 2’s’ marked a paradigm shift in the way business is done.

Three Main Concepts Of Compliance

  1. Data Permanence
  2. Data Security
  3. Auditability

As long as you and your organization keep these three main concepts in mind, you will be well on your way to meeting compliance standards. Email archiving is the first step, a major one, toward that goal. Once it is put in place, a large part of the work is already done.

To find out more,

Download our free whitepaper on Email Archiving: Simple Steps To Compliance

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