Previously, we took a look at some of the benefits of email archiving, including adherence to regulations and legal compliance. However, many companies still run the risk of exorbitant fines and criminal liability, cavalierly exhibiting defiance in the face of stringent penalties. As we discussed previously, many simply do not feel they have the necessary resources to archive their emails, whether this is on-premises or off. Whatever the reason, email archiving is now an important part of any business’s records. Today, 46 percent of office employees work within their email environment for at least 2 hours a day. It is also estimated that 75 percent of an enterprise’s intellectual property is contained within the records of email. These facts make it easy to see how vital email has become in the modern business environment. What is probably more significant to realize, however, is that the SEC deems it important.
Misconceptions About Email Archiving
- – Some companies feel that email archiving is too expensive. There are many reasonably priced solutions on the market for organizations of all sizes. It should also be noted that archiving is cost-effective in the long run as it can protect you from possible litigation and fines.
- – Electronic discovery, or eDiscovery, does not apply to my company. eDiscovery applies to every business in the United States. This is, after all, where litigators and regulators look for evidence. To ensure the integrity of your electronic data, archiving is a must for compliance… and for protecting yourself.
- – Archiving is complicated and difficult to implement. Your company might be small. There may be no need for an IT department. However, that doesn’t mean you’re immune to the law. Many email archiving servers simply connect directly to your network, making the implementation process simple and straight forward.
To find out more about email archiving,