Email Archiving Solutions: What Features to Consider

July 10, 2017 by Jatheon

Did you finally accept the fact that email archiving is a part of your business? Don’t let it intimidate you. Email archiving could be the savior for your business – you just have to choose the right appliance!

How to choose the right solution?

The decision to adopt a particular email archiving solution should be based on the size of your company, your storage requirements and importantly, your legal obligations under compliance acts – like HIPAA or the Sarbanes-Oxley.

For small or medium businesses, email archiving will be a productivity tool and a great way to move old emails from overloaded email servers to a secure location where you can manage this data effectively. The dependency on PST files will be eased and administrators will be able to search the archives for specific messages on demand.

In a larger business, the given reasons still apply, but compliance issues tend to be the main driver for email archiving. For this purpose, an email archive must have the ability to access and retrieve email within minutes, without the need to call in a SWAT team or trawl through complex backup files. In other words, a premium archiving solution must have great eDiscovery capabilities.

An email archiving solution must have the ability to access and retrieve email within minutes. Click To Tweet

Here’s a short list of email archiving features you should be looking for:

  • – The archiving solution needs to have a search engine that’s flexible and simple to use. It will give administrators and employees the ability to search for specific email messages or conversations.
  • – It also needs to have a customizable retention policy. This will allow the business to control how long email messages are stored for.
  • – The email archiving appliance needs to guarantee a tamper-proof archive. One of the most obvious advantages of email archiving is that it prevents your important files from being altered, deleted or moved. This is important because the company needs to prove the authenticity and integrity of the emails in question should they be used as evidence in a court of law.
  • – The ideal archiving solution should be easy to install and maintain.

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